Health and Safety for Plantouts


Personal safety is the responsibility of the participant, or in the case of minors, the guardian. If you have a medical condition please advise the event coordinator by emailing [email protected] If you are sick please stay home.
The morning site can be muddy, the afternoon site is on a hillside and weather may be cold. Sturdy footwear, practical clothing and hats are necessary. Please read our health and safety documents on our website and there will be a site specific induction before planting begins. A trained first aider will be on site all day and sunscreen, drinking water, toilets and snacks will be available at all times

 TAK Requirements. Please read the following:

  1. Event details
  2. Personell
  3. Hazard Register
  4. Emergency Plan
  5. Accident Reporting

Event: Public Plantout Day 

 Locations: will be sent to volunteers as part of the their volunteer information kit

Activities to be carried out: Planting, eating, for some plantouts participants will be  transported by bus


  • Sunday August 22nd
  • Saturday September 4th
  • Sunday September 19th
  • Saturday October 2nd

Postponement dates are always the following weekend

 Number of Participants:

  • Approx. 80 divided into two groups on September Plantouts
  • Approx. 40 on other dates

Site leader: Letitia Lum, 027 773 3262

Site leader: Nicola Hely: 027 2594950

Support: Peter Joyce, 027 333 0945

Support: Su Langdon 029 8942 405

A copy of our full plan will be on site on each day


Protocol:  Site leader to review the Hazard Register and Actions to minimize risk at the beginning of day. Go over Hazards with Volunteers at beginning of day. 


Date No Risk None, Low, Med, High Eliminate Isolate Actions to Minimise Risk

(Controls in place)

1 Slipping or tripping on debris or uneven soil including hill side slopes H Point out any observed hazards and advise to take extra care and wear suitable footwear. Advise volunteers to bring boots prior to the event
2 Cuts or slivers from bamboo M Demonstrate proper/safe planting procedure. Provide gloves. Use hammer to pound stakes into ground. First Aid kit onsite. Provide hole making tool made from reinforcing iron with wooden handle
3 Stabbing oneself with spade


L Demonstrate proper/safe planting procedure. Emphasis to always be careful of feet
4 Hit or stabbed with post hole digger  


Look out for neighbors. Demonstrate the proper way to use carry and lay down the bar.
5 Getting stuck in mud. e.g. the wet areas.


L If it gets too muddy and you start sinking, head back to firmer ground.

Watch footing while walking to and from site.

6 Falling into river drain or pond. L Advise to wear suitable footwear, don’t get to close to edge. Be aware of unstable, undercut banks and overhanging vegetation
7 Extreme weather, –

Sunburn, hypothermia


M Advise to wear clothing to suit the conditions and always wear a hat and sunscreen. Sunscreen provided.  Hot drinks provided at meal area
8 Dehydration L Each person should have a water bottle or mug for use. Water containers are provided with drinking water on all buses and meal locations.
9 Missing Person L Have people sign in, do head counts when boarding buses
10 Accidental fire L There is no smoking allowed at sites.
11 Bee/wasp stings L Check if anyone is allergic to bee stings and make sure they have an epinephrine pin or medication with them. (Anaphylactic shocks can kill someone quickly).
12 Electric Fences L Check site for electric fences and make sure they are turned off. Ask the landowner, and double check by using a small stick or dry blade of grass to touch it.
13 Earthquake L Take a head count and determine if remainder of day should be cancelled (Find out the magnitude of the earthquake and likely damage/ risks. If out of cell phone range get to an area with coverage and determine next step.
14 Potting Soil pathogens (Legionnaires) L Always stay up-wind when pouring out of bag. Wear a mask if using indoors. Do not use in an unventilated area. Wash hands after handling
15 Covid 19 L Advise people to stay home if sick.

Use Contact tracing, have masks and disposable gloves available.

Have extra hand sanitizer and hand washing facilities

Encourage Social Distancing of 2 metres for strangers

Masks to be worn on buses. No shared food or flasks.




 Emergency Contact Numbers:

 Emergency 111 (Fire, Ambulance)

 Letitia Lum 027 773 3262

Nicola Hely 027 259 4950

 First Aid Kit Located: In coordinator car

 Site First Aider: Letitia Lum. Nicola Hely. Su Langdon

 Alarm System: Site leader will have a whistle

 Assembly Point: TAK Trailer / turn around area at the entrance of the site.

 Other Relevant Information:

 All volunteers will be briefed on safety and proper planting procedure on site. Site Leader will circulate among volunteers to ensure that safe practices are being followed.

Address, phone number and distance to closest emergency services below

Lincoln Medical Centre – open until 12pm Saturdays
1 Gerald St, Lincoln
03 325 2411

Riccarton Clinic – 8am – 8pm everyday
4 Yaldhurst Rd, Upper Riccarton
03 343 3661

Moorhouse medical Centre 8am – 8pm everyday
3 Pilgrim Place (just off Moorhouse Ave)
03 365 7900


This report is to be completed by TAK representative when notified of an accident. This form (along with the Accident Investigation Form Appendix J, if applicable) will be forwarded to the TAK Coordinator, who will investigate the accident and implement controls, to eliminate, isolate or minimise the hazards identified (Appendix B).

Accident Investigation Form should be completed and returned to Coordinator (within 5 working days of the accident) : ____________________________________________

Stopping Work:  If you do not believe that safe conditions are being met and that it is not safe for the work to be carried out you have the right to stop it going ahead.


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